RULES AND REGULATIONS
1. NAME OF THE SOCIETY
The name of the society shall be “NATIONAL INSTITUTE OF TECHNOLOGYMEGHALAYA ALUMNI ASSOCIATION” and shall be referred to as the ASSOCIATION subsequently in these articles.
NATIONAL INSTITUTE OF TECHNOLOFMEGHALAYA ALUMNI ASSOCIATION (NITMAA)
NATIONAL INSTITUTE OF TECHNOLOGYMEGHALAYA
The jurisdiction of the Association shall be all over India, but any dispute/case/suit shall be subject to the jurisdiction of the Courts in Shillong only.
Any person meeting any of the following criteria shall be eligible for membership of the Association:
Only Active Members shall have voting rights.
5. EXPULSION/RE-INDUCTION OF MEMBERSHIP
5.1 Expulsion of Membership
A member of the Association shall cease to be a member if he/she resigns from his/her membership or is found to be of unsound mind or is convicted by a court for any offence on moral grounds or expelled by the Executive Committee for compelling reasons.
5.2 Re-Induction of Membership
No member of the Association, who has been expelled from its membership, shall be eligible for re-induction to membership in the Association, until expiry of the period of one year from the date of his/her expulsion, provided that on the recommendations of the meetings of the general body of the Association. The expelled member may be re-admitted to its membership, as a special case before the expiry of the period of one year, with the prior permission of the Executive Committee.
6. ORGANISATION OF THE ASSOCIATION
The Director of NIT Meghalaya will be the Patron to the Association
6.2 General Body
The General Body of the Association shall comprise of all active members.
6.3 Executive Body
There shall be an Executive Committee to manage the affairs of the Association
6.4 Local Chapters
7. GENERAL BODY
7.1 The General Body shall consist of all active members of the Association
7.2 The Association shall hold an Annual General Meeting at least once a year, preferably between February and May, and not more than 18 months shall elapse between successive Annual General Meetings.
7.3 A prior notice of clear 30 days for convening an Annual General Meeting shall ordinarily be given to the members by the Secretary in consultation with the President.
7.4 An emergent meeting of the General Body can only be convened by the President for compelling reasons at a short notice.
7.5 Thirty (30) members or one-third of the total strength of the General Body, whichever is lower, present in person shall form a quorum for any meeting of the General Body. Members can also attend the meeting without being present in person but through real time and secure communications as approved by the Executive Committee. The minutes of the meeting have to be signed by all the attending members and returned by post or fax.
7.6 The duties of the General Body shall be:
8. EXECUTIVE COMMITTEE
8.1 The Executive Committee shall consists of
8.2 Election of the Executive Committee
8.3 The Executive Committee will ordinarily meet twice a year but the Secretary may call an emergency meeting any time, with the consent of the President. Members can also attend the meeting without being present in person but through real time and secure communications as approved by the Executive Committee. The minutes of the meeting have to be signed by all the attending members and returned by post or fax.
8.4 A prior notice of 14 days shall ordinarily be given to the members for convening an executive committee meeting.
8.5 The quorum for the Executive committee meeting shall be four. In case there is no quorum, it shall be adjourned.
8.6 In case any vacancy arises in the Executive Committee, the Executive Committee shall fill this vacancy by nomination/co-option.
8.7 The Executive Committee shall have all powers with regard to management and promotion of objectives of the Association according to the directives, if any, of the General Body.
8.8 The office bearers and members of the Executive Committee, except the ROSM shall normally hold office two years.
8.9 Except the ROSM and the Invited Members all other office bearers/members of the Executive Committee shall voting rights.
9. POWERS AND DUTIES OF THE OFFICE BEARERS
9.2 Vice President
9.5 Executive Members
9.6 Representative of Student Members
10. AMENDMENT OF RULES AND REGULATIONS
11. There shall be two separate accounts viz, the Corpus Account and the Development Account.
11.1 The Association shall raise funds for promoting the objectives of the Association through
11.2 The accounts of the Association shall be opened in any scheduled bank in Guwahati into which all subscription donations and other income shall be credited.
11.3 Financial year of the Association shall be from April 1 to March 31.
11.4 The funds of the Association may be invested in Government Securities, Bonds and Debentures of the registered companies and Financial Institutions under Company’s Act of 1956 or fixed deposits in nationalized banks, subject to the approval of the Executive Committee.
11.5 Withdrawals from the invested funds shall be made only with the approval of the Executive Committee.
11.6 Only the interest earned on the Corpus Fund can be utilized by the Executive Committee, for attaining the objectives of the association. This would be subjected to a limit authorized by the General Body.
11.7 A larger body “Development Fund Advisory Body” (henceforth abbreviated as DFAB) consisting of the following members along with the Executive Committee members will decide on the usage of the development fund.
11.8 The Executive Committee will be responsible for spending the Development Fund, as per the advice of the donor and/ or the DFAB.
11.9 If the money is given for a specific earmarked purpose, it must be utilized for that purpose only unless the Executive Committee decides otherwise with the advice of the DFAB and with the necessary consent of the donating member. The DFAB may suggest an alternative use of the donation to the donor.
12. AUDIT OF ACCOUNTS
The accounts of the Association shall be audited every year by a Chartered Accountant or Auditor to be appointed by the Executive Committee.
13. SUIT AND PROCEEDINGS AGAINST THE ASSOCIATION
13.1 The President or any office bearer authorized by the Executive Committee may sue on behalf of the Association. When the Association is being sued, the President will represent the Association.
13.2 No suit or proceeding shall fail by reason of any vacancy or change in the holder of the office of the Secretary or any office bearer authorized on its behalf.
13.3 Every decree or order against the Association in any suit or proceeding shall be executable against the property of the Association and not against the property of the President.
13.4 Nothing herein shall exempt the President or any officer bearer of the Association from any criminal liability, entitle him/her to claim any contribution from the property of the Association in respect of any claim paid by him/her on conviction by criminal court unless it is attributable to Association matters.
13.5 No member of the Association shall be sued or prosecuted by the Association except for any injury or loss, damage, detention or destruction of any property of the Association.
14 RECORDS OF THE ASSOCIATION
14.1 The following records shall be maintained by the office of the Association.
14.2 The records shall include details of all sums of money received and the sources thereof, and all the sums of money spent.
14.3 Every members of the General Body shall have the right of inspection of records of the Association during the office hours.
15. WINDING UP OF THE ASSOCIATION
The winding up of the Association shall be carried out as per the relevant clauses of Societies Registration Act.