CONVOCATION-2018 NIT Meghalaya
Date: 06.10.2018
Committees

Sl No.	Committee	Members	Responsibility
1	Advisory Committee	Director - Chairman All Deans - Members Registrar - Member	To cater to necessary guidance to all sub-committees
2	Professor in charge for Convocation - 2018	Dr. A. Banerjee, EE	Overall Coordination
Sub-Committees:
1	Scheduling and Monitoring Sub-Committee	Prof. H.C. Das, ME - Convener Dr. D. K. Sarma, ME Mr. B. Blahwar, ES	- Monitoring Progress of the Activities regularly and briefing the Director
2	Finance Sub-Committee	Dr. P. N. Chatterjee, CY-Convener Mr. B. Blahwar, ES Ms. D. Jana, FA	- Collecting fund requirement from all committee members and preparing Budget & Fund Allocation
3	Robing Sub-Committee	Dr. M. Saha, MA - Convener Dr. S. Sharma, CE Ms. R. Shadap, EC	- Making the robes ready - Handing over and collecting of robes from degree awardees and academic body members - Assisting Dignitaries during robbing - Collection of Robes and handing over to AC.
4	Medals Sub-Committee	Dr. S. Maity, ME - Convener Dr. S. Moulik, CS Dr. M. Pradhan, CY Ms. A. Rai, AC	- Getting the Gold Medals made well in time
5	Certificates Sub-Committee	Dr. T. Bora, PH - Convener Dr. A.P. Singh,CS Dr. B.K.Balabantaray, CS Ms. A. Rai, AC	- Preparing and getting the certificates ready along with the folders. - Getting the folder made. - Keeping ready for awarding - Postal Despatching of Certificate
6	Venue Sub-Committee	Dr. C. Marthong, CE - Convener Dr. G. K Dutta, CY Dr. K. Das, ME Mr. R. L. Kharpran, EN Mr. M. K. Raplang, ES Mr. R. Swer, EN	- Selection of the Venue. - Liaison with the Venue Provider - Arrangements at the Venue
7	Invitation & Reception Sub-Committee	Dr. A. K. Paul, CY - Convener Dr. N. K. Nath, CY Dr. W. L. Reenbohn, PH Mr. R. Kharbihkhiew, LB Mr. D. Kharmalki, ES	- Preparing the list of invitees - Designing the invitation letter and getting it printed - Arranging for delivery of the letters - Receive the invited guest on the day of the convocation and get them seated in the assigned areas - Take them for high-tea after the event. - Arranging mementos for guests
8	Food Sub-Committee	Dr. R.N.Mahapatra, ME -Convener Dr. A. S. Roy, CY Dr. P. K. Saha, EC Dr. R. S. Das, ME Mr. K. Tamang, ES	- Awarding order to vendor - Deciding on the food menu and arrangements - Supervising for the desired quality
9	Accommodation & Hospitality Sub-Committee For guests, students & parents	Dr. S. Mukherjee, MA - Convener Dr. B. Kumbhakar, MA Dr. K. Debnath, ME Ms. S. Purkayastha, DR	- Accommodation and Hospitality Arrangements of for the guests - Accommodation arrangements for the degree awardees - Transportation for the guests
10	Convocation Manual & Speech Booklet Sub-Committee	Dr. K. Senthilkumar,PH -Convener Dr. P.S. Mangang, HS Mr. A. D. Sarma, HS	- Preparing the Convocation Manual and Printing - Compiling the speeches and Printing - Preparing the Chief Guest Profile - Taking care of transport for guests.
11	Transport Sub-Committee	Dr. B.K Debnath, ME - Convener Dr. T. Bose, ME Mr. M. K Raplang, ES Mr. K. Nongkhlaw, ES	- Arranging the transport for the guests, the students and that needed by the sub-committees in a timely manner
12	Volunteer Sub-Committee	Dr. K. Datta, CS - Convener Mr. V. Kumar, EC Mr. D. Kumar, CS Mr. P. R. Babu, ME	- Arranging for the student volunteers and support staff as per the requirement of the sub-committees
13	Rehearsals & Academic Procession Sub-Committee	Dr. S. Debbarma, EE - Convener Dr. H. M. Kalita, CE Dr. R. Roy, EE Dr. S. Jangili, MA Mr. A. Datta, CS	- Conducting the rehearsals of the Academic Procession and the Proceedings - Organizing the Academic procession on the day of Convocation
14	Publicity & Media Sub-Committee	Institute Information Committee Dr. P.N.Chatterjee, CY Mr. B. Blahwar Mr. M. Raplang	- Preparing the Press Note and distributing among the Print and electronic media personnel - Prepare article on the institute and get published in the media - Inviting media personnel to the event and receive them. - Take them for high-tea after the event.
15	Cultural Sub-Committee>	Dr. P.N.Chatterjee, CY - Convener Dr. D. Adak, CE Dr. S. Moulik, CS	- Arrange for the Invocation song, playing of band during procession and Singing of the National Anthem at the end. - Arrangement of cultural function on the previous evening.
16	Pre-Convocation Meet Sub-Committee	Dr. D.K.Sarma, ME Dr. S. Mukherjee, MA	- Alumni meet. - Venue selection in coordination with the Cultural Committee - Alumni Dinner in coordination with the Food Committee
17	Emergency Service Sub-Committee	Mr. R. L. Kharpran, EN -Convener Mr. M. K. Raplang, ES Institute Medical officer Mr. R. Swer, EN Mr. M. Pyngrope, EN	- Medical, Fire & Generator service arrangement - Support for any emergency
18	Chief Guest Sub-Committee	Dr. A. Bhattacharjee, PH Dr. P. N. Chatterjee, CY	- Any need of the Chief Guest
19	Photography & Documentation Sub-Committee	Dr. D. S. Roy, CS - Convener Dr. R. Ray, CS Ms. M. Hynniewta, CS Mr. B. Wahlang, CS Mr. S. K Paik, CS	- Arrange for Photography & Videography - Album & Photo uploading in Web - Photo circulation among students & Others - Documentary report of the 5th convocation - Sending of copies of Photographs to VIPs/ Academic Procession members
20	Marshals	B. Tech CS: Dr.V. Pal B. Tech EC: Dr. A. Sharkhel B. Tech EE: Dr. B. Halder B. Tech CE: Dr. D. Podder B. Tech ME: Dr. P. Ramesh Babu M. Tech CS: Dr. A. Chakrabarty M. Tech EC: Dr. P. K. Rathore M. Tech EE: Dr. K. M. Singh M. Tech ME: Dr. M. Rahang M.Sc PH: Dr. Arpita Nath M.Sc CY: Dr. N. K. Nath M.Sc MA: Dr. B. Ghosh PhD : Dr. P. P. Singh