Committee

Members

Responsibility

1.

Advisory Committee

Director- Chairman
All Deans- Members
Registrar- Member

Necessary guidance to all sub-committees

2.

Professor in charge for Convocation - 2019

Dr. A. Banerjee, EE

Overall Coordination

Sub-Committees:

1.

Finance Sub-Committee

Dr. P. N. Chatterjee, CY-Convener
Dr. B.Sarkar,ME
Mr. I Mahesh - AR(FA)
Mr.G.F Fancon- Superintendent(FA)

• Collecting fund requirement from all committee members and preparing Budget & Fund Allocation

2.

Robing Sub-Committee

Dr. M. Saha, MA           - Convener
Dr.S.K Bandari, EC
Mr. Himanshu Yadav, AR(DR)
Ms. R.Shadap, EC

• Making the robes ready
• Handing over and collecting of robes from degree awardees and academic body members
• Assisting Dignitaries during robbing
• Collection of Robes and handing over to AC.

3.

Medals Sub-Committee

Dr. S. Maity, ME      -Convener
Dr. S Moulik, CS
Dr. P.K Gautam ,CE

Mrs A Rai AR(AA)
Mr. Sushanta Nath, EE

• Design of Medal
• Getting the Medals made well in time

4.

Certificates Sub-Committee

Dr. S. Das, EE-Convener
Dr. T. Bora, PH
Dr. A.P. Singh. CS
Mr. Chinmoy Hazarika - Superintentent

• Preparing and getting the certificates ready along with the folders.
• Getting the folder made.
• Keeping ready for awarding
• Postal Despatching of Certificate

5.

Venue Sub-Committee

Dr. C. Marthong, CE     - Convener
Dr. P.P Singh, EE
Mr. L Kharpran - Exc. Engg
Mr. M.K Raplang - Superintendent, ES
Mr. M. Pyngrope, EN
Mr. R. Swer, EN

• Selection of the Venue.
• Liaison with the Venue Provider
• Arrangements at the Venue

6.

Invitation & Reception Sub-Committee

Dr. A. K. Paul, CY        - Convener
Dr. V. Pal, CS
Dr.A. K Jena, MA
Dr. R. Kharbihkhiew, LB
Mr. Khlainborlang Nongkhlaw, ES
Mr. Donny Bryan Thabah, LB

• Preparing the list of invitees
• Designing the invitation letter and getting it printed
• Arranging for delivery of the letters
• Receive the invited guest on the day of the convocation and get them seated in the assigned areas
• Take them for high-tea after the event.
• Arranging mementos for guests

7.

Convocation Manual, Speech Booklet & Documentation
Sub-Committee

Dr. P.S. Mangang, HS -Convener
Dr. K. Senthilkumar, PH
Dr. S Sharma, CE
Ms. Shampa Purkayastha, ES
Mr. B. Myrthong, AA

• Preparing the Convocation Manual and Printing
• Compiling the speeches and Printing
• Preparing the Chief Guest Profile
• Taking care of transport for guests.
• Documentary report of the 6th convocation

8.

Rehearsals & Academic Procession Sub-Committee

Dr.  N. K Nath, CY  - Convener
Dr. H. M. Kalita, CE
Dr. R. Roy, EE
Dr. A. C Nayak, MA
Mr. N. Marthong, ME

• Conducting the rehearsals of the Academic Procession and the Proceedings
• Organizing the Academic procession on the day of Convocation

9.

Publicity & Media
Sub-Committee

Institute Information Committee AR(ES)

• Preparing the Press Note and distributing among the Print and electronic media personnel
• Prepare article on the institute and get published in the media
• Inviting media personnel to the event and receive them.
• Take them for high-tea after the event.

10.

Cultural Sub-Committee

Institute Cultural Committee under SAC

• Arrange for the Invocation song, playing of band during procession and Singing of the National Anthem at the end.
• Arrangement of cultural function on the previous evening.

11.

Alumni Meet Sub-Committee

Dr. S. Thokchom, CS-Convener
Dr. S. Sahoo, CE
Dr. S. Majumadar, EC

• Communication with all alumni
• Venue selection in coordination with the Cultural Committee
• Alumni Dinner in coordination with the Food Committee

12.

Photography Sub-Committee

Dr. Ksh M Singh ,EE        - Convener
Dr, D. Poddar, CE
Dr. W. L. Reenbohn, PH
Mr. K. Nongrang, LB
Mr. A. Rapsang-SAS Assistant

• Arrange for Photography & Videography
• Album & Photo uploading in Web
• Photo circulation among students & Others
• Documentary report of the 5thconvocation
• Sending of copies of Photographs to VIPs/ Academic Procession members

13

Online event management &Website Design Sub-committee

Dr. S.S Yadav-Convener
Dr. B Balabantaray, CS

Mrs. M. Hynniewta, CS
Mr. B. Wahlang, CS
Mr. Arkinsan Wankhar, CS

• To design and create web page