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Reporting procedure for PhD Programme - Sponsored Part Time Category

Admission Reporting Procedures for Ph. D Programme

 under Sponsored (Part Time) Category, Autumn 2023

Online upload & verification of documents: 25th -26th July 2023

Physical Reporting at the Institute: 31st July 2023

Provisionally selected candidates who have confirmed their admission by paying the requisite fees are advised to read all the instructions carefully before proceeding for the reporting process scheduled as per the given dates. The candidates will have to mandatorily fill an online admission form which will be activated from 25th -26th July 2023 before reporting physically to the Institute on 31st July 2023. The seats of those who have not completed the admission process will be cancelled without further notice.

Procedure for Online Document Upload:

I. Instructions to the candidates

II. Online admission form    

III.  Documents required for admission       

I Instructions to the Candidates :

  1. Arrange scanned copy of original documents (should be clear and legible) as mentioned in Step III for uploading.
  2. Fill the online form given in Step II and upload all necessary documents.
  3. In case of any discrepancy in documents, the verifying officers may email/call the candidates for clarification or submission of additional documents.
  4. After successful verification of all documents sent by the candidate, he/she will get an acknowledgement email.
  5. During the physical reporting on 31st July 2023, self-attested hard copies of all the documents as mentioned below in point III should be submitted to the officials of the Institute in the meeting room (room 10) of Deans’ Block. Candidates will have to sign the reporting sheet after depositing all the documents. Pending documents if any, should be submitted latest by 30-09-23.
  6. If a student completes the admission process, he/she will be considered to have enrolled for the Programme and if the student does not attend class after admission or requests to drop from the course, no amount will be refunded.

II. Online Admission form (Link)

III. Documents Required for uploading during Admission Process (arrange in the given order):

  1. Document checklist to be filled up and signed by candidate (Download here).
  2. Admission Form (need to be filled, signed and scan for online submission). (Download here).
  3. Proposed co-supervisor’s consent letter and CV.
  4. Admission Payment Receipts.
  5. Experience Certificate
  6. Merit list copy-candidate's name to be highlighted.
  7. All Educational Mark Sheets & certificates.
  8. NOC (Download here) or Sponsorship letter (if your organization will sponsor all the financial aspects for pursuing the PhD programme in NIT Meghalaya) (Download here).
  9. Caste Certificate {For OBC, Certificate issued must be latest}.
  10. Employee Identity Card (both sides)
  11. Income declaration form (Download here).
  12. Proof of Date of Birth (preferably issued by municipal body).
  13. Latest  passport size photograph (for Institute ID card)
  14. Signature (for Institute ID card)
  15. Aadhar Card & Voter’s ID
  16. First page photocopy of SBI Bank Account only for account details(other banks not accepted)
  17. Form IV-A(n), Ph.D Course Registration Form (Download here). List of courses (Download here). Fill only the courses mentioned here by consulting with concern HoD.

The Institute reserves the right to cancel the admission of a selected candidate in case of non-fulfilment of eligibility criteria or furnishing false documents, at any point of time, without further notice.
This issues with the approval of the Competent Authority.

For any queries mail to phdadmission@nitm.ac.in

Telephone no – (0364) 2507330