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Reporting procedure for PhD Programme - Full Time Category

Admission Reporting Procedures for Ph. D Programme

 under Full  Time Category, Autumn 2023

Online upload & verification of documents: 25th -26th July 2023

Physical Reporting at the Institute: 31st July 2023

Provisionally selected candidates who have confirmed their admission by paying the requisite fees are advised to read all the instructions carefully before proceeding for the reporting process scheduled as per the given dates. The candidates will have to mandatorily fill an online admission form which will be activated from 25th -26th July 2023 before reporting physically to the Institute on 31st July 2023. The seats of those who have not completed the admission process will be cancelled without further notice.

Classes for course work will commence from 1st August 2023. The class time table may be checked from the Institute Website.

Procedure for Online Document Upload:

I. Instructions to the Students 

II. Online Admission form link                               

III. Documents required for admission       

I. Instructions to the Candidates :

  • Arrange scanned copy of original documents (should be clear and legible) as mentioned in Step III for uploading.
  • Fill the online form given in Step II and upload all necessary documents.
  • In case of any discrepancy of documents, verifying officers may email/call the admitted candidates for clarification or submission of additional documents.
  • After successful verification of all documents sent by the candidate he/she will get an acknowledgement email.
  • During the physical reporting on 31st July 2023, self-attested hard copies of all the documents as mentioned below in point III should be submitted to the officials of the Institute in the meeting room (room 10) of Deans’ Block. Candidates will have to sign the reporting sheet after depositing all the documents. Pending documents if any, should be submitted latest by 30-09-23.
  • In case the result of qualifying degree is awaited, provisional admission will be permitted to an eligible student subject to all the academic grade sheets & degree certificates to be submitted by 30-09-23. For provisional admissions, Course Completion Certificate is compulsory if M.Tech/ME/final semester grade sheet is not issued yet.
  • If a student completes the admission process, he/she will be considered to have enrolled for the Programme and if the student does not attend class after admission or requests to drop from the course, no amount will be refunded.

II. Online Admission form (Link)

III. Documents Required for uploading during Admission Process (To be arranged in the given order):

  1. Document checklist to be filled up and signed by candidate (Download here).
  2. Admission Form (need to be filled, signed and scan for online submission). (Download here).
  3. Admission Payment Receipts (Institute and mess advance).
  4. Merit list copy-candidate's name to be highlighted.
  5. All Educational Mark Sheets  & certificates
  6. Valid Gate/NET Score Card (Expired GATE score card should not be uploaded).
  7. Caste Certificate {For OBC, Certificate issued must be latest}.
  8. As per the Hon. Supreme Court & UGC/MoE Regulations, all students should compulsorily fill in an Anti-Raging Undertaking each year. To make the process easy Ministry of Education (formerly MHRD) has developed an online facility. Undertaking should be filled ONLINE at: www.amanmovement.org (OR) www.antiragging.in and upload the acknowledgment mail copy during admission.
  9. Income declaration form (Download here).
  10. Proof of Date of Birth (preferably issued by municipal body).
  11. Disability (PH) certificate issued by the Competent Medical Authority in standard format (if applicable).
  12. Hostel Application Form duly signed by student/parents/guardian if applicable. (Download here).
  13. Latest  passport size photograph (for Institute ID card)
  14. Signature (for Institute ID card)
  15. Aadhar Card & Voter’s ID
  16. BPL Certificate to be submitted during admission (if applicable).
  17. First page photocopy of SBI Bank Account only for account details(other banks not accepted)
  18. Form IV-A(n) Ph.D Course Registration Form (Download here). List of courses (Download here). Fill only the courses mentioned here by consulting with concern HoD.
  19. Affidavit of Scholarship undertaking (Download format)

The Institute reserves the right to cancel the admission of a selected candidate in case of non-fulfilment of eligibility criteria or furnishing false documents, at any point of time, without further notice.
This issues with the approval of the Competent Authority.

For any queries mail to phdadmission@nitm.ac.in

Telephone no –(0364) 2507330